[PLEASE NOTE THAT THIS CALL FOR PROPOSALS IS ALREADY CLOSED]

INFORMATION DISSEMINATION ON THE CALL FOR PROPOSALS

The CEFII Call for Proposals is a restricted call for proposals. In the first instance, only Concept Application Forms using the provided Concept Application Form must be submitted for evaluation. Thereafter, applicants whose Concept Application Forms have been successfully pre-selected will be invited to submit Full Proposal Application Forms.

Information workshops will be conducted to provide information on the call for proposals including eligibility, thematic and geographical criteria. Information on dates and venues for the information workshops are provided here.

Questions regarding any aspect of this Call for Proposals may be sent by e-mail (cef@cdtfkenya.org ), or by mail or hand delivery to the CDTF office in Nairobi, or by hand delivery to any of the CDTF regional offices mentioned above, indicating clearly the reference of the call for proposals. Questions must reach CDTF by 14th February 2011, which is 21 days before the deadline for the submission of Concept Application Forms. CDTF has no obligation to provide clarification on questions received after this date.

CDTF will provide replies on all questions received by mail or email, replies will be given no later than 24th  February  2011, which is 11 days before the deadline for the submission of Concept Application Forms.

Questions and answers that may be relevant to other applicants, as well as other important notices for applicants, may be published on this site. It is therefore recommended to regularly consult the CDTF Website in order to be informed of the questions and answers published.

Questions can also be put to CDTF staff in person or by telephone. However, only written responses will be binding to CDTF.

Content of the Concept Application Form
 Applications must be submitted in accordance with the instructions on the Concept Application Form annexed to the Guidelines for this Call for Proposals.  
 

• The Concept Application Form can be filled either in English or Kiswahili.
• In the Concept Application Form, the applicants must only provide an estimate of the total costs of the proposed project, which comprises the amount of their contribution and the amount requested from CDTF.
• Only the applicants invited to submit a Full Proposal Application Form in the second phase will be required to present a detailed budget. This detailed budget may not vary from the initial estimate by more than 30% except in cases where additional elements (components) are added to enhance sustainability of the benefits. The applicant is free to adapt the percentage of co-financing required within the minimum and maximum amount of co-financing, as laid down in the Guidelines.
•  Any major error or discrepancy related to the points listed in the instructions on the Concept Application Form may lead to the rejection of the Concept Application Form.
• Clarifications will only be requested when information provided is unclear, thus preventing CDTF from conducting an objective assessment.
• Legible hand-written Concept Application Forms will be accepted. 
• The estimated cost of the project must be in Kenya Shilling.
• Only the Concept Application Forms and its supporting documents will be evaluated. It is therefore of utmost importance that this document contain ALL relevant information concerning the proposed Project. This includes evidence of registration of the organization or application for registration to the relevant authority and the confirmation by the District Environment Officer that the proposed project is in line with the priorities of the District Environmental Action Plans (DEAP).

Where and how to send Concept Application Forms

• One original and two copies of the Concept Application Form together with its Checklist and supporting documents must be submitted to the Community Development Trust Fund.
• The Concept Application Form must be submitted in a sealed envelope, which must bear the reference number and the title of the call for proposals, together with the full name and address of the applicant. It must mention "Not to be opened before the opening session".
• The Concept Application Form can be submitted by ordinary mail, registered mail, private courier service or by hand‑delivery (a signed and dated receipt will be given to the deliverer) at the address below:

CDTF HEADQUARTERS - NAIROBI
Josem Trust House, Ground Floor
P.O Box 62199-00200 NAIROBI
Bunyala/Masaba Road
Tel. (020) 2727799,2727888, 2727901 or  2710999/56
Fax: (020) 2723496 or 2721382

CDTF-WESTERN REGIONAL OFFICE – ELDORET
Kiptagich House (Central Bank Building), 6th Floor
Uganda road.
P.O Box 6597-30100 ELDORET
Tel: (053) 2063116           
Fax: (053) 2063049

CDTF-COAST REGIONAL OFFICE – MOMBASA
KCB Building, Treasury Square (Opposite Central Bank of Kenya),
1st Floor, Suite A.
P.O Box 2163-80100 MOMBASA
Tel: (041) 2223541
Fax: (041) 2223536

CDTF-EASTERN REGIONAL OFFICE – MERU
 Opposite the Jehovah’s Witness Kingdom Hall - Kagaa
(2km from the Makutano junction)
P.O Box 293-60200 MERU
Tel: (020) 243 0790, 243 0246 or  243 0219
Fax: (064) 31340
 

• Applicants must verify that their Concept Application Form is complete using the provided Checklist. 
• Incomplete Concept Application Forms Will Be Rejected.
   

Deadline for submission of the Concept Application Forms

• The deadline for the submission of the Concept Application Forms is 7th March 2011 as evidenced by the date of dispatch, the postmark or the date of the deposit slip. In the case of hand-deliveries, the deadline for receipt is at 15:00hrs (this is 3:00 pm) as evidenced by the signed and dated receipt.
• Any concept application form submitted after the deadline will automatically be rejected.