FINANCIAL ALLOCATION AND ELIGIBILITY CRITERIA

The overall indicative amount made available under this call for proposals is 1 billion Kenya Shillings. The indicative amount for LOT 1 is 850 million Shillings and that for LOT 2 is 150 million Shillings.

The Community Development Trust Fund, as the Contracting Authority reserves the right not to award all available funds and/or to adjust the funds between the two lots in line with the proposals received.

Any grant awarded under this Call for Proposals must fall within the following amounts for the two LOTS:

• LOT 1 (single sector projects): Minimum: KShs. 2 million (including community contribution). Maximum: KShs: 7.5 million (including community contribution)

• LOT 2 (integrated sector projects):Minimum: KShs. 7.5 million (including community contribution) Maximum: KShs. 31.5 million (including community contribution.

The cost of proposed projects as per the limits stated above in both Lot 1 and 2, includes community contribution.

• A grant requested from CDTF may not be for more than 90% of total cost.
• A grant requested from CDTF may not be for less than 50% of total cost.

This means a minimum of 10% community contribution of the total project cost is required. The maximum community contribution is 50% of the total cost of the proposed project.

Any co-financing will have to be from sources other than the European Union budget or the European Development Fund. 

ELIGIBILITY CRITERIA

• Legal persons or entities registered in Kenya and operate under the relevant legislation. These are Community Based Associations registered under the Ministry of Gender, Sports, Culture and Social Services, Water Resource Users Associations registered as per the Water Act (2002, Community Associations registered by the Registrar of Societies; Trusts and Group Ranches incorporated under the Ministry of Lands; and Cooperative societies incorporated under the Ministry of Cooperatives;
• For schools, the Board of Governors, the Parents-Teachers Association, or the School Management Committee can apply on behalf of the community, provided that the applicant is registered with the Ministry of Education,
• Be non profit making; and 
• Be directly responsible for the preparation and management of the Project with their partner, not acting as an intermediary.

 NOTE: When submitting the Concept Application Form, applicants must show that their organization is either registered or has applied for registration with the relevant authority. When submitting the Full Proposal Application Form, the applicants must have been registered with the relevant authority. 

(ii) Applicants are not eligible under this call or cannot be awarded grants if they are or have been:

• Bankrupt, being wound up, or having their affairs administered by the courts; 
• Convicted of an offence concerning their professional conduct; 
• Guilty of grave professional misconduct; 
• Fulfilled obligations relating to the payment of social security contributions or the payment of taxes; 
• The subject of a judgment for fraud, corruption, involvement in a criminal organization or any other illegal activity; and
•  Subject to a conflict of interest. 

In the "Declaration of Applicant", which is part of the Concept Application Form, applicants must declare that they do not fall into any of these situations The Declaration of Applicants must be completed and signed, otherwise the applicant may be excluded from the Call for Proposals.

An applicant may act by itself or with a partner organisation. Partnerships are encouraged: i) where these prove effective in providing communities with technical and managerial assistance; and ii) where the partnership does not disadvantage the applying community in terms of costs associated with the partnership arrangement. Communities can work with one partner if required and an unlimited number of associates. The number associates should be manageable depending on the type of the project and the applicant's capacity.

• Community-Based Organisations that satisfy the same eligibility criteria as the applicant or
• Non-State Actors registered in Kenya or in a Member State of the European Union or European Economic Area, an official candidate country that is a beneficiary of the Instrument for Pre-Accession Assistance, the Africa Caribbean and Pacific (ACP) States, and least developed countries as defined by the United Nations. See Annex 6 for the list of eligible countries.

Projects may only take place in Kenya. 

 Ineligible projects are those:

• Concerned only or mainly with individual sponsorships for participation in workshops, seminars, conferences, congresses;
• Concerned only or mainly with individual scholarships for studies or training courses;
• Projects which discriminate against individuals or groups of people on grounds of their gender, sexual orientation, religious beliefs or lack of them, race or their ethnic origin;
• Projects supporting political parties;
• Projects aimed at religious conversions;
• Social activities such as paying of bursaries, school fees, hospital bills orinitiatives that only benefit small sections of a larger community or are not in line with the objectives of CDI;
• Other social activities that are not in line with the objectives of the CDI; and 
• Projects whose main objective is to make individual profit other than social, economic and environmental benefits for an entire community and that can be re-invested to sustain the project will not be accepted.

Applications should include in their full proposal applications and Budgets appropriate measures for monitoring the implementation of the proposed project evaluation as required.

Applicants should include in their full proposal applications and budgets their planned measures to guarantee the visibility of their activities and of CDTF and its donors. For further information in this regard, please consult the CDTF Visibility Guidelines. 

 Number of applications and grants per applicant:

• An applicant may not submit more than one application under this call for proposals;
• An applicant may not at the same time be partner in another application;
• Partners and associates may take part in more than one application.

Eligible costs are those that may be taken into consideration for the grant. The categories of costs considered as eligible and non-eligible are indicated below. The budget is both a cost estimate and a ceiling for "eligible costs". Note that the eligible costs must be based on costs to be incurred in the implementation of the project.

 In the Concept Application From, only budget estimates are expected. A detailed budget will be prepared on submission of the Full Proposal Application Form.

To be eligible under this Call for Proposals, costs actually incurred by the applicant must meet all the following criteria as per article 14 of the General Conditions to the Standard Grant Contract:

• They are incurred during the implementation of the project with exception of costs relating to final reports, expenditure verification and evaluation of the project;
• Must be indicated in the estimated overall budget of the project;
• Must be necessary for the implementation of the project;
• They are identifiable and verifiable, in particular being recorded in the accounting records of the beneficiary and determined according to the applicable accounting standards of Kenya; and
• Must be reasonable, justified and comply with the requirements of sound financial management. 

A contingency reserve not exceeding 5% of the eligible costs may be included in the Budget of the Project. It can only be used with the prior written authorisation from CDTF.

The contribution by the community can be in cash, in kind or both. In such cases, the value of such contributions must not exceed:

a) either the costs actually borne and duly supported by accounting documents; and

If the applicant proposes co‑financing in kind, this must be included in the budget of the Full Proposal Application Form. The cost of staff assigned to the project is eligible when paid by the beneficiary or partner.

• debts and provisions for losses or debts;
• interest owed;
• items already financed in another framework;
• purchases of land or buildings, except where necessary for the direct implementation of the Project, in which case ownership must be transferred to the final beneficiaries and/or local partners, at the latest before project financing commences;
• currency exchange losses;
• taxes, including VAT, unless the Beneficiary, or partner can show it cannot reclaim them
• credit to third parties; and
• Top-ups on salaries, whether from the applicant or its partner (salary cost are allowed).

This call for Proposal does NOT include a provision for indirect costs (overheads).