1.                    

Why are the answers to the questions being published on the Website?

CDI answers all questions directly to the sender but shall also post all the questions asked on the Website to ensure that they are centrally reachable by all. This way any prospective Applicant will have access to questions asked answers provided

2.                    

Are these projects subjected to environmental impact assessment Environmental Impact Assessment (EIA)?

Yes, either EIA or audit is required, depending on the scope and activities of the project. This can be included as part of the project support to Applicants during Full Proposal development

3.                    

Are Pre-primary schools eligible?

These are eligible for funding only where they are part of a public primary school

4.                    

How will schools with no registration certificate apply?

The schools can apply using evidence from the Ministry of Education that they are public schools. However, it is important that such schools initiate the registration process

5.                    

Applicant is registered, but project is not registered due to certain policies but letters from government are available, will it qualify?

Letters from the government will suffice for applications from community-based institutions such as public secondary and primary schools as well as dispensaries and health centres. Letter should clearly indicate commitment of the government to register the facility as a public institution (if not already registered), as well as provision of recurrent support. For schools, this support includes teachers and free primary school funding, while for health facilities the support would include staffing and drug kit supply.

6.                    

School are not registered under CBO. What certificates will they need to attach during the concept note application submission?

Schools do not require registering as CBOs. However, the SMC or BOG or PTA can apply on behalf of the community, but should be able to show that the applying school is a registered public school, or obtain letter from the Ministry of Education confirming its status as a public school.

7.                    

Will a health centre or a dispensary need a certificate of registration?

Existing Dispensaries and Health Centres do not require registering as CBOs. However, the Health Management Committee can apply on behalf of the community, but should be able to show that the facility is a registered health facility, or obtain letter from the Ministry of Health confirming its status as a public institution and commitment to support the recurrent needs of the facility such as staffing and drugs supply. If new, the commitment letter should also include commitment to register the institutions once prerequisite conditions are met.

8.                    

We are a group of 35 women and want to build the house so that we can run our business. Will it be possible?

No, such private ventures are not eligible for CDI support.

9.                    

Does CDI fund youth or women group to erect their group structure like an office?

No, CDI does not fund facilities that are not public

10.                

We have local NGOs/foundations supported by the community do they qualify for application?

NGOs’ are not eligible as Applicants under this Call for Proposals. Applicants must be CBOs, including Self Help groups and public school and health institutions. NGO’s are only eligible as Partners

However, note that other legal public registrations such as WUAs and WRUAs; School PTAs, and SMCs; or Health Centre Management Committees etc, can also apply.

11.                

 Are international air tickets an eligible cost, in case an externally based NGO is invited by a CBO as a partner?

Air tickets for externally based NGO’s acting as partners will not be accepted as eligible costs

12.                

Does CDI fund projects that share title deeds e.g. primary/secondary schools?

This may be considered if the title is set aside for public institutions. The institutions should commence the process of splitting the title to be held under each since they are exclusive. 

13.                

If leaders interfere with a project and make it collapse, can we take them to court?

Yes, the community can pursue necessary avenues to secure and protect their development investments

14.                

What are the penalties for those who misuse the funds?

Misuse of funds is unacceptable. Any misused funds should be refunded back in full and all necessary means will be used to ensure this.

15.                

In case a project has started and already put more than 10% of total project cost into the implementation of the project, will the project be required to make any more contribution?

Any investment or contribution made prior to engagement with CDI will not be considered as part of the community contribution. 

16.                

At what stage will you wait to certify the 10% has been raised taking into account for a new project it will take some time to mobilize the 10%?

10% of the community contribution before CDI releases the first 50%.

17.                

Explain the issue of a project which has been assisted by more than two donors – the third is the community. How do you assess the 10% from this case?

The community must contribute 10% of the budget for the proposed project

18.                

When can land be considered as community contribution?

Under this call for proposal, land will not be considered as part of community contribution

19.                

What exactly is meant by “community contribution”? Is it just another way to describe own share of funding (10%) of applicant or does it literally mean that each community involved into proposed action should contribute some funding for the proposed action?

Applicant involvement and participation in the project is key. Apart from involvement in the planning design and management of the project, Applicants must contribute a share of the resources required for implementing the project, which should be between 10% and 50% of the total budget. This contribution may be in form of cash and/or kind (materials and/or labour).

20.                

On 10% community contribution, in case there is vacant community land can it be utilized for a project?

Land will not be considered as part of the matching community contribution. 

21.                

Can other donors come in and help the community in the contribution of 10% of the proposed project?

Yes, but this does not absolve the community from any communication or their role in managing and presiding over project implementation

22.                

If we fail the test do you refund the 10%?

Community contribution will only be required after the project is approved. The specific requirement will be defined at the point of contract signing.

23.                

In the event there is no partner e.g. World Vision or any other NGO, what will one do?

You may get an eligible partner from anywhere else as stipulated in the guidelines.

24.                

Is it allowed for a CBO to implement a project without a partner?

Yes, a CBO can send an application alone.

25.                

Can CDF be enlisted as a partner?

CDF is a social fund and not an implementing agency per se and therefore does not qualify as a partner

26.                

Are registered Trusts eligible to apply for CDI funds?

The eligibility of a Trust depends on the mandate of the Trust.

27.                

Why is it that one cannot apply for the grants individually and not in groups, bearing in mind that the individual is doing so for the project that is of importance to the community.

The specific call for Proposals targets CBOs and specifically those that seek support to implement projects with benefits accruing to the wider community. Individuals are not eligible as applicants.

28.                

Conflict will arise if proposal fails to go through, but I have encouraged them to contribute they will think I have short-changed their interest. 

Community contribution will only be required after the project is approved. The specific requirement will be defined at the point of contract signing.

29.                

Does CDI fund electricity installation projects? 

Provision of power may be under Economic Infrastructure sector to public institutions and not individuals. Therefore household supply of power will not qualify. 

30.                

The budget should not vary by 30% of the final budget. What does it mean?

The budget that may be approved if the project is accepted will not vary by more than 30% of the estimate budget submitted in the Concept Note Application.

31.                

BoQs will change according to inflation rate and government national budgets. How will this affect our full project proposal? What would be the remedy?

The budget should include a contingency not exceeding 5% to cater for budgetary changes arising from such factors

32.                

The project we intend to propose is in excess of 41 million, what do we do?

The amount you refer to is outside the scope of the funding levels of this Call for Proposals. Such projects will be rejected

33.                

Are we legible to apply if we are a small group of 15 members as a registered group?  

Yes but the benefits from the project must accrue and be owned by the larger community. The active participation and involvement of the larger community in the affairs of the project activities must also be demonstrated

34.                

Please clarify on the integrating projects in a community for example a community intends to integrate education, water and sanitation and health in one concept application.

This is possible where the community needs cut across the various sectors. These must clearly show a complimentary relationship.

35.                

What should be the maximum amount to raise a proposal?

Budget levels for Lot 1 projects is between Ksh.2,000,000 – 7,500,000 (inclusive of community contribution) and Lot 2 projects is between Ksh.7,500,000 – 31,500,000 (inclusive of community contribution)

36.                

Can single/one sector project qualify for funding under lot 2 on basis of the amount of funding? E.g. a single project, which may cost more than 7.5 million such as a rural electrification project?

Yes. However the electrification project per se may not be the best example. A better illustration is a large water project that covers a large geographical area, say two locations. Such a project could be considered under Lot 2.

37.                

Dosecondary school Library and/or Lab and Land acquisition project fall under Lot1 or 2?

Secondary school lab is eligible, library under special consideration while land acquisition is not eligible. Lab and library fall under lot 1.

38.                

If a school wants to construct a secondary school in a different ground can it apply in Lot 2 or 1?

39.                

Is community contribution applicable to both lot1 and lot2?

Yes. Both lot1 and lot2 project budgets must include community contribution

40.                

Do lots have different application forms?

No, the Concept Note Application forms are the same for Lot 1 and Lot 2

41.                

Is there limited number of projects to be submitted in a division?  

42.                

If the project was funded with CDF, CDI has a chance to finance it? 

43.                

Does CDI fund construction of dormitory in schools?  

Not ordinarily except in very remote regions where the need for dormitory must be clearly demonstrated.

44.                

I already have submitted an application form and I feel that I may not have filled it correctly can I be allowed to withdraw the form and submit another?

45.                

Is poultry included in the programme?   

No as it is an Income Generation Enterprise, benefitting only a few individuals in the community.

46.                

If you are time barred when will the next application be?

You will have to await the announcement, but it will likely be after the current phase of the programme

47.                

There are projects that are viable and can cost less than the minimum funding by CDI. The benefits to the society are actually considerable. How do we go about this?

The minimum budget for projects considered under this Call for proposals is Ksh.2 million.

48.                

Do you fund costs for preparation of proposals e.g. survey and designs?

Yes, but only for the projects that have been approved up to Full proposal development stage. Costs incurred before the engagement will not be considered.

49.                

Most of the areas and schools are not reachable because they require bridges, can such bridges be funded?

Bridges can be funded, but only if they are not on major classified roads

50.                

Is an elevated district hospital that is still being managed by the community eligible for funding?

This may result in conflict when the facility is placed under hospital status policies. Communities are encouraged to go for funding for dispensaries and health centres under community management and that target areas where such facilities are not readily available

51.                

Can CDI fund a centre for awareness creation and mobilization of the communities?

No. This is not in line with the CDI priority sectors/thematic areas

52.                

Can CDI fund a community gymnasium as a health facility?

No. This is not a priority social service infrastructure

53.                

Who will provide funding for the preparation of Full Application project proposals?

CDI will provide assistance in the preparation of Full Project Proposals

54.                

If an organization doesn’t have an office can CDI fund renting of one?

No. These are ineligible overhead costs, which are not covered under CDI. 

55.                

Can CDI fund purchase of capital equipment e.g. vehicles, computers?

Yes but only under special circumstances, depending on project activities

56.                

Can water, electricity form part of CDI funding?

Yes, these fall under the CDI sector priorities and meet the criteria

57.                

Can CDI finance a new borehole?

Yes, boreholes are eligible

58.                

Can CDI finance seed lots, fishponds, security in schools, water supply, and cooler for milk?

Some of the areas apply. Carefully read through the Priority Thematic Areas under section 1.2 of the Guidelines for grant applicants

59.                

When doing budgeting, are CBO’s allowed to consider or include: administrative costs, per diem allowances for associates, costs for partners, etc?

60.                

What percentage should be budgeted for office running?

As advised in the Guidelines for Grant Applicants, a reasonable amount for office running and other administrative requirements should be included.

61.                

Is it in order to support the costs of acquisition of production and processing equipment under the agricultural theme area for instance the acquisition of bee hives, centrifuging machines and honey harvesting equipment in Beekeeping.

Where equipment forms part of the necessary inputs in eligible and qualifying projects, it should be requested as part of the support.

62.                

What are the specific examples of overhead costs, which are not allowed in the application?

Statutory overhead costs to the Applicant are not permitted. These include recurrent costs such as rent of premises, salaries or allowances for officials, taxes etc. If specific extra capacity is required such as additional staffing support or technical services, that are specific and associated only to the proposed project, this may be funded as direct project costs, not overheads.

63.                

How will salaries of existing employees who are working on the project be met?

Salary top-up for existing staff are considered ineligible. However, where the project will require engaging the services of employed personnel, the salaries should be indicated in the budget for full project proposal, for such duration of engagement.

64.                

Who will pay for the cost of consultants during full proposal preparation?

Where an Applicant will require the services of a consultant in preparation of the Full Project Proposal, then CDI will meet such costs.

65.                

Can the cost of preparing the full proposal be considered as community contribution?

No. Such costs are not eligible as community contribution

66.                

Can an applicant be sub-contracted for instance an engineer who is having a concept but another CBO sub-contracts him/her to do some technical work?

The Applicant will not be the Engineer but the registered group in which the Engineer could be a member or contact person. Actions that can be considered conflict of interest should be avoided.

67.                

Can you fund community projects, which collapsed 10 years ago and were funded by other donors?

It depends on the reason for collapse. The Guidelines for grant applicants specify that stalled projects due to shortage of funds, and meet the eligibility criteria can apply under this Call for proposals.

68.                

Are churches or church constructions part of your projects?

No, construction of church buildings is not eligible.

69.                

Can faith based organizations apply?

Yes if the project will fall under the CDI thematic sectors, will be under total control of a community based committee and will not discriminate in provision of services on religious grounds

70.                

Please provide clarification on what private initiatives are e.g. is a church initiated health centre/dispensary private or public?

Private initiatives are those owned by individuals or none public organisations. Church owned institutions such as health centres and schools are not eligible for funding under CDI. 

71.                

Do societies registered under the co-operative Ministry qualify for application?

Yes if they are not meant for profit making.

72.                

What measures have you put in place in terms of economic empowerment of the youth because they are the hardest hit by poverty?

73.                

Is it worth submitting a proposal for storage facilities at different constituencies for processing of fruit juices (avocado) or banana crisps?

A CBO would not ordinarily operate in different constituencies and the issue of ownership would arise. Focussed projects stand a better chance.

74.                

The forms are PDF (read only). How do we type in it?

There is a Microsoft Word version of the Concept Note Application form on the CDI website (www.cdtfkenya.org). Once in the site click on “Resources” and go to “Downloads”. The Application form in word format is amongst the list of downloads

75.                

On the final page in the concept note application form it is stated that a project proposal document has to be included and attached to the concept note application form.

 Only the Concept Note Application should be submitted at this stage (in three copies) with the appropriate responses within the format provided.

76.                

Who caters for the launching workshop during the project implementation?

77.                

Is there a printed document on the specific list of requirements for this fund that a group must present/produce?

Yes, a checklist of all the requirements is availed at the last page of the Concept Note Application. The CDI Guidelines also provide the same information.

78.                

Ours is a new university college for agriculture and rural development supported by various donors. Are we also allowed to submit a concept paper?

79.                

If the Concept Application Form shall be treated like a tender, then will they be opened in the presence of representatives who choose to?

About 6,000 applications are anticipated under this call for proposals. While CDI would have no objection for those who would like to witness the opening, the volume of applications cannot allow this to happen in a single sitting.

80.                

How will forms sent by Securicor have time and date of submission?

81.                

Is the community entitled for mobilisation, communication, travelling, typing costs etc in case of rejection?

82.                

At what stage is the DDO required to provide District Development plans?

You can access the DDP when preparing your Concept Note Application

83.                

Is there any difference as far as CDI is concerned between a Self Help Group (SHG) and a CBO?

84.                

Just as a partner can serve more than one CBO, can the same person be a contact person for more than one CBO?

85.                

When informing the CBO of your findings, do you do it through both the postal address and e-mail addresses given by the CBO?

86.                

If no application qualifies for funding, what do you do with the funds?

This is unlikely, but in such an event, the donors would decide.

87.                

Where is the boundary between a value Addition Project and an Income Generating project?

An acceptable Value addition project is where the benefits are equitably distributed to all the members of the community and NOT just a few individuals within the community. It is therefore possible for a value addition project to have a component of income generation for sustaining the facilities or services.

88.                

We Contribute money to support members to start a project of rearing dairy cows, Rabbits, Milk Goats and Poultry. This is one to all members within our community. The money they make comes back to the group in order to assist another member. So we eradicate poverty by supporting the community. We are at the moment 42 and we all have each a project to take care of. Are we legible to apply for grants?

The answer is No as the CDI Programme does not support income generating activities.

89.                

Some groups did not have the opportunity to come to this seminar, could we get a few forms or a form to photocopy and take to them so that they can also get the opportunity to apply?

The participants at the workshops did not get a form each, and were instead directed where to obtain the Call for Proposal material. The Guidelines and Forms are available from the DDO in every district and on the CDI website at www.cdtfkenya.org. Those who did not attend workshops can access them from there.

90.                

How will the applicants access Concept Note Application forms?

Application form can be accessed through the District Development Officer’s offices within your district, through any of the CDI regional offices or headquarters. The forms and guidelines are also available from www.cdtfkenya.org. You can also make photocopies if you know someone with a set.

91.                

 What does it mean by taxes, including VAT, unless the beneficiary or partner can show it cannot reclaim them?
    

 It means that CBOs and their partners cannot use CDI funds to settle any taxes owed to the exchequer and that EDF rules do not allow for grants, such as accessed by communities through CDI, to be used to pay VAT.

92.                

What do Top ups on salaries mean?-

This means that partners and associates cannot have any of their officials' salaries, who might be involved in the project, topped-up or augmented as compensation for their support.

93.                

Is there any way a project can be separated into several projects in order to apply for a higher amount of money? Here we are thinking of for instance building a health centre/sanitary facilities/energy centre. Thus in order to apply for the needed amount would it be possible to apply for the building, furniture, capacity building as three separated projects?

What you descibe are just components of the same project and, as such, are descibed as targets to be funded under the overall proposal. Remember, only one proposal per CBO is acceptable

94.                

Is it possible to apply for any two projects under the same lot?

No. Please note that an applicant should not submit more than one application under this call for proposals.

95.                

Hi, could you explain something about Reference Number as requested in page 12 of the guide lines how do i get the number?

The reference for this call for proposals is CDI 2011

Kindly advice if CDI allows CBOs funding for purchase of tractor/plough and trailer.

Purchase of a tractor would not ordinarily qualify as a project under CDI support. Such inputs can be acquired through loan or hire purchase arrangement.

97.                

If Organizations dealing with Agriculture but confine their interventions on Human Capacity Building of small scale poor farmers in cost-effective modern and traditional farming methods i.e. kitchen gardening, sack gardening, dry farming, organic farming and livestock keeping stand to be considered for funding.

Projects funded under the Agriculture Sector are those aimed at developing or improving the local infrastructure for supporting agriculture activities, and not farming practices or methods per se.

98.                

If an Organization does Community Environmental Conservation program through Human Capacity Building in Trees and Fruits Planting, Environmental Education, Sustainable Exploitation of Environment, Soil and Water Conservation measures;

The Call for Proposals for Environmental management projects (CEF-II) was separate and closed on 7^th March 2011. The current Call for Proposals is for the community services stated under the Thematic areas in the Call for Proposals guidelines

99.                

If an Organization deals with Technical Skills Development Program i.e. Tailoring, Carpentry, Welding and Fabrications among other Artisan courses for widows and out of school youth, all geared towards increasing household cash income levels through sustainable self employment

Vocational skills training can only be supported through infrastructural support to public vocational training centres.

100.             

If under Education, an Organization sponsors top OVC girls and boys in K.C.P.E and are eligible to join secondary schools as a way of reducing poverty by investing in Human Capital Development. Do such Organizations qualify to apply for these grants?

CDI support does not include bursaries or any other form of individual support

101.             

Please furnish us with detailed exceptions, jurisdictions and other exhaustible examples of project interventions that can be funded

Projects supported under CDI must target community services with common benefits to the community, and not target specific individuals directly. For example, if the community seeks to construct and equips a health dispensary, all community members seeking basic health services will be able to access and benefit commonly from the service. Similarly, implementing a piped water scheme, which serves the community through communal water points, or a assisting a local public primary through construction of permanent classrooms and sanitation facilities, both provide services that are commonly accessible to any member within the community. Projects supported under CDI should be based on this common community service focused approach.

102.             

Are there any other workshops in the pipeline in the course of this month in Nairobi? If not, what other face-to-face options are there for getting more information?

There are no other workshops other than those held countrywide between 25^th April 2011 and 13^th May 2011

Please refer to the guidelines to grant applicants, where all the issues concerning the Call for Proposals are explained comprehensively. 

103.             

 I want to know if the community projects eligible under this   CDI call for proposals should be located on public land only.

Projects must be located on public land and not on private land.

104.             

We sent our concept application copies on 17^th February and to date we have not received any information whether the concept was accepted or not?

Applications for the CEF Call for Proposals are still being assessed.  Only those applicants who failed the initial Administrative check have received a response so far.

105.             

There are some questions which are not relevant to school situation. How do we go about them? E.g. 3.2.1, 3.3 of Concept Application Form.

All questions are relevant to the projects targeted under this Call for Proposal. Please consider these carefully and provide appropriate responses.

106.             

Please help us understand what is to be written under the YES OR NO columns for items no 9 and 10 of the above referenced Checklist. These two items do not open themselves to yes or no answer.

You are being asked to confirm these aspects before you submit the application. For example, ensure the duration does not exceed 18 months for Lot1 projects or 24 months for Lot 2 projects. (In which case your answer is “Yes” if you are within or “No” if you find you exceeds the period). The same applies to the budget levels for Lot 1 and 2

107.             

Can a partner or associate in the application be a private company BUT listed in another country's stock exchange?

Kindly refer to the footnote on page 8 of the "Guidelines for Grant Applicants" for a list of eligible Partners

108.             

I belong to a group called Mombasa ladies vision group which is also changing status from self-help group to CBO. The group has over Ksh.500,000 invested and is willing to make the community unit its partner i.e. vision group to contribute the 10% required and implement two viable and sustainable income generating activity in the informal settlement where the community unit is and co own the project with the community until they are able to stand on their own. Is this acceptable?

The activities proposed are not clear. However, please note that proposed activities should be for public managed or owned community services, not income generating activities for members of a specific group. Read the examples in the guidelines for clear information on this.

109.             

We are a financial and investment advisory services firm handling some real estate investment in Kiambu road next paradise lost. To improve accessibility of the area the communities around there are desirous of making the road that goes to paradise lost from Kiambu road together with street lighting. Some other family members have paved a road that will go through Runda. This road needs to be tarmacked and some street lights put up. My understanding is that for CDI to provide grants, a CBO have to be registered. My question is what happens to the CBO after the road network is done. Do they hand over the road to Kiambu municipality and dissolve the CBO?

Only priority projects with objectives that strongly demonstrate poverty reduction outcomes and affecting vulnerable communities in Kenya will be considered. Such projects must fall within the sectors stated in the Guidelines for Grant Applicants, and will need to demonstrate exist strategies discussed with relevant sector agencies. In the case of roads, the local government institutions may suffice.

110.             

Can small groups in a community, which are not CBOs, apply?

The definition of CBO’s in this case includes groups existing at the community level, and may include self-help groups and public institutions such as public secondary and primary schools as well as dispensaries and health centres.

111.             

There are two certificates at the Social services, written CBO and written Self Help. Do you consider the second certificate?

Both these certificates qualify under the definition of CBO’s used in this Call for Proposals

112.             

Our organization has been approached by three schools to be a partner. Two of the schools in neighbouring districts want to propose almost identical projects, both of which are community-felt needs. During the briefing meeting, CDI facilitators made it clear that this may be ground for disqualification. If they provide rationale for their choice, would this be acceptable?

It is not uncommon for schools to share identical needs. For example, a typical example of needs commonly expressed by many schools may be construction of classrooms. This cannot form grounds for disqualification, and you probably misinterpreted what the presenters at the workshop you attended might have said. It may be advisable, though, for each school to submit its own application initially, each to be rated in its own right.

113.             

Is a partner allowed to be a signatory of an account opened by the school for a CDI project, for purposes of ensuring funds are spent transparently and efficiently?

The issue of signatories is to be determined at the stage of the full proposal level, where the role of the partner is established and/or confirmed, including whether the partner has a role in the financial management of the project

114.             

If a registered children's home has land and lacks funds to build dorms, dining hall, kitchen etc (the whole home unit) and has plans also to start vocation training which also lacks funding, can they apply to you for funding to build the home and vocational training centre or you'd rather they apply for one thing at a time?

A children’s home per se is not among the eligible projects under this Call for proposals. The Vocational training unit, however, may be eligible, if it is recognized as a public institution by the relevant government department. This should be supported by a commitment letter from the government that it will register the unit as a public VTC. Sustainability arrangements must also be clearly demonstrated

115.             

For an institution in an area, which doesn’t receive water regularly due to drought and also because of lack of supply from Nairobi Water Company, can we drill a borehole instead?

Usually in institutions, CDI provides rain harvesting inputs and water storage tanks. However, this is not entirely restrictive, and depending on need use and circumstances, other water systems may be considered

116.             

In mentioning who were involved in the discussion leading to the identification of the problem, do we have to provide a list of people with names or is it enough to specify the management structure of the organization?

It is useful to indicate and where necessary support your answers and responses in a way that they can be verified or confirmed

117.             

University colleges are mushrooming in Kisumu town but there are no hostels for students. Can you help us build hostels to contain the situation? The little money charged can then be used to buy wheel chairs for the disables in the community and to train and educate the needy.

Second, can you build for us shelters /enclosures for dairy goats or buy for us goats?  There is very little milk in Nyanza.

Only priority projects with objectives that strongly demonstrate poverty reduction outcomes and affecting vulnerable communities in Kenya will be considered. The proposed project must fall within the priority sectors/thematic areas stated in the Guidelines for Grant Applicants.

118.             

How will you assess the seriousness of needy projects? Some applicants may not be as needy as others.

The Concept Note Applications and Full Proposal Applications will be rated against standard objective criteria, which are included in the Call for Proposal Guidelines to grant applicants. Each application will be given equal consideration

119.             

Would it be possible to meet the successful proposal writers and explain to them collectively rather than addressing each application individually?

The process and stages involved in the assessment and processing of applications is clearly stated in the guidelines. Apart from the information workshop sessions, the next direct contact with the applicants is at the field verification stage, where the projects selected following technical assessment are visited in the field.

120.             

Given the evaluation process takes the tender approach, is there a deliberate attempt to ensure equitable distribution of projects across 47 counties in accordance with vision 2030 and the new constitution?

The applications will be assessed on merit basis. There is no specific allocation of resources for each County. The need for equity may be considered as a secondary factor if there is serious imbalance. 

121.             

For projects cutting across four districts in Vihiga county, which DDO endorses?

The DDO in Vihiga district is able to advise

122.             

Some of the objectives of Community Forest Associations are to provide clean water to the community, protection of the water catchment areas, to reduce pollution, to increase the volume of water through digging/construction of springs, wells, conservation of water etc. also deals with health and good governance. Are we eligible to apply?

Yes. The project must be community focused and its objectives must be within the priority sectors/thematic areas defined in the Call for Proposal guidelines

123.             

Can rural SACCO societies with the aim of boosting the living standards of the community submit concept notes on agriculture and livestock activities to support their members in terms of economic empowerment by helping them do sustainable agricultural skills which will in turn generate income?

No. Savings and Credit societies are not eligible as Applicants.

124.             

In case of offering consultancy services can the applicant identify a consultant of his/her choice and not CDI recommending?

CDI will identify the consultants to work with communities who qualify for the Full Proposal development stage

125.             

We were assisted by CDI in 2003. We again applied for another project in 2006 and it was rejected because of closeness to the first project. Has this policy changed?

The issue of equity must remain a secondary factor for consideration, but this cannot be a factor for outright disqualification.

126.             

What plans do you have for decentralization of your offices in line with new constitution (counties)?

CDI is already decentralized with four Regional Offices, each overseeing several Counties. The locations and addresses are in the Call For Proposal Guidelines. CDI has no immediate plans to establish offices in each County or district.

127.             

Can you allow the applicants more than one person to sign the declaration form (2 or 3 person) for an organization?

Only one signature for a designated authority is necessary in the declaration

128.             

In agricultural socio-economic development to value addition, innovations are not easy by a group but individuals. Can individual innovations be integrated into CBOs?

Activities supported under this call for proposals must be community based and equally owned by the community. Aspects with skewed individual shareholding are not acceptable.

129.             

Apart from construction, are you able to give grants to CBO’s?

Capacity building support for CBO’s is not part of this Call for Proposals

130.             

How old should a group be in order to apply?

There is no eligibility criteria based on how long the CBO has been in existence

131.             

Why can’t we have one place to send all our proposals rather than regional that can bring confusion?

The project applications may only be submitted to CDI at the offices specified in the Call for Proposal Guidelines. The Regional offices exist to create better outreach of services to communities including acceptance of application forms

132.             

Is there support for construction of vocational training centers?

Yes. Vocational training centers are listed as eligible under the education sector

133.             

Early childhood registered colleges conduct their programs privately hired premises throughout the country. Is it possible for CDI to chip in building of some of the colleges?

The call for Proposals is not open for private institutions. They must be registered or eligible for registration as public institutions.

134.             

Inclusivity in management (of implementation and running) or use?

Community involvement in the project must be demonstrated at all stages of the Project Management Cycle.

135.             

Rejection – can they reapply at a later opportunity (4 years later) after they improve on the reason given for the rejection?

There is no restriction on communities from attempting future Call for Proposals even if they fail to succeed in the current one

136.             

Will CBOs be informed in time and in writing before field appraisal or CDI staff will ambush the groups?

Applicants who successfully reach the field verification stage will be informed in advance, in writing, of visiting dates.

137.             

Can health facilities apply for CDI funds on behalf of the community?

The community should be the applicant. Therefore, for a health facility proposal, the community structure associated to the facility (i.e., Health Management committee), should be the applicant. If the dispensary is new, the Self-help Group proposing the development should apply.

138.             

You have indicated that funds granted not to be used to:

Funds will not be used for purchase of land. There is no mention that funds will not be used for construction. To clarify this point, funds from CDI are indeed expected to be used in construction as part of the infrastructure supported in the project.

139.             

How many projects have been funded by CDI in Kakamega county since it started?

The details of the projects funded under the various programmes implemented under CDI can be obtained from the CDI website at www.cdtfkenya.org. The details include type of project, locations and budgets.

140.             

Can applicants be given an update on CEF status by simply giving REF Nos. by phone?

Communication on the outcome of the CEF proposals will be in writing once the technical assessment stage is complete.   So far, only those applicants who failed the initial Administrative check have received a response.

141.             

Is there a chance to appeal or apply for round 2 of the call for proposals?

Any applicant that feels they need to appeal against the decision have the right to do so. There is no restriction on communities from attempting future Call for Proposals even if they fail to succeed in the current one

142.             

Are partners eligible for any types of grants?

Costs for the partnership vary from project to project, depending on the specific activities to be undertaken by the partner organization. The guideline, however, caution that the partnership should not disadvantage the applying community in terms of costs associated with the partnership arrangement.

143.             

If the CBO office bearers change after the submission of proposals, how do we go about that?

The applicant is the CBO not the individuals in the CBO. Therefore any formal change in office bearers should be communicated formally to CDI for the details to be updated.

144.             

Does the sketch map show the place of the project or only the locality of the implementers or both?

The sketch map should lead to the locality of the project where the applying CBO can be traced

145.             

I am an NGO and have attended this meeting, can I go ahead and sensitize the CBOs working with us or I will be considered to be behind scenes

Any person or institution aware of this Call for Proposal is free to indicate to others about the existing opportunity

146.             

Can a CBO based in Bungoma (for example) send a proposal for an area outside its region?

Applications must be community-based. This does not only mean that the project addresses a community felt and priority need, but also that the applicants are based within the project area and experience the problem as their own.

147.             

May we know the names of partners outside Kenya we can partner with?

CDI will not suggest partners that Applicants may partner with. If the Applicant feels they require a Partner, they would have to identify one on their own

148.             

Can we entrust the application forms to the DDOs for forwarding to CDI?

No. Applications shall only be submitted directly to CDI at the office locations or addresses indicated in the Call for Proposals guidelines

149.             

Under agriculture if our proposal is on value addition and not processing is it eligible?

Value addition may also include aspects of processing. Refer to section 1.2 of the guidelines

150.             

Can two groups each with different registrations but same official sent application?

No. The group is the same in spite of having different names

151.             

Can two CBO working in the same locality cooperate and make one application instead of two on the same project?

Yes. Communities are encouraged to consult widely and make a joint application where possible, instead of competing with each other for the same project.

152.             

If a CBO/association covers two counties does it have to submit two applications as per county or one can do?

A project covering two should be submitted under a single application by a CBO registered in either of the counties. 

153.             

Will officials of the project who are able to supply materials to the project amount to conflict of interest?

Yes. This would amount to conflict of interest. Committee members who would want to bid for business with the project should declare early enough and withdraw from the committee.

154.             

Will CBOs with no existing activities be disqualified during the field appraisal?

No. CDI is interested in the proposed project, and not previous projects implemented by the CBO.

155.             

Can project divide money realised from purchase of water to a funded water project?

For a functional water project, proceeds realised should be used for maintenance and enhancing the project to serve the community better. 

156.             

Where is your Mombasa office

157.             

Can a group scan its proposal and email it?

No. Proposals sent by email or fax will not be accepted. The proposal must be sent in hard copies (original and two copies) in a sealed envelope.

158.             

Can a registered CBO apply for both a dispensary and a school project?

In the case of a dispensary, let the dispensary committee apply on behalf of the community. In the case of a school, let the SMC or PTA or BOG apply one half of the community

159.             

How can projects that are not related to health integrate cross-cutting issues such as HIV and AIDS prevention e.g. agriculture or economic, infrastructure projects?

Projects that mainstream the cross cutting issues as highlighted in the guidelines, will receive higher rating. Applicants must be innovative and consult widely on how they can achieve this. Specific activities can be developed at the Full Proposal stage.

160.             

Are applicants allowed to attach any documents like photographs/certificates on the concept note?

A copy of the registration certificate or application for registration will be mandatory. Photographs may be attached but are not mandatory

161.             

I f a CBO does not partner with any NGO and might be having a weakness in financial accounting capacity, would you accept their request bearing in mind that they can employ an accountant?

CBOs who limited capacity in financial accounting should consider hiring an accounts clerk to assist in keeping their books of account. The budget for this should be included.

162.             

Can a project on livestock re-stocking as a social economic support qualify for funding?

No, livestock restocking is not eligible.

163.             

Can projects on advocacy for land human rights be supported?

164.             

Is it possible to upgrade nursery to primary school without involving school committee since it’s far away?

No. Applicant must be the school management committee

165.             

How many associate should the applicant engage?

Depending on the nature of activities an applicant can engage as many associates as is necessary for successful project implementation. Single sector projects are likely to engage only one associate but an integrated project is likely to engage more than one associate.

166.             

Does a group require opening a separate bank account once funded?

Yes this is mandatory but modalities will be discussed in greater details with successful applicants at contract signing stage.

167.             

Do the funds go to the applicants or partner?

Once an Applicant is funded the funds will be sent to the Applicants account.

168.             

In cases of approved concept application form, what do you do for a project that has been funded by another donor?

Funding meant for such a project will withdrawn as the project can not be funded twice for the same activities

169.             

Can a Charitable Children’s Institutes apply, because they are registered by the ministry of gender children and social services?

No, since they are not public institutions

170.             

If our organization attended a workshop in a different county will it affect our application?

No. People should attend workshops nearest to them. Even those who have not attended a workshop are eligible to apply.

171.             

Are we to write a proposal other than the questions on the application forms?

No. At the concept application stage only the Concept Note Application form duly filled will be accepted.

172.             

In a slum area where there are numerous problems, is it allowed to apply for a mixture of projects e.g. Education, Sanitation and Infrastructure?

Yes if these are priority community projects and the applying community is ready to make at least 10% contribution. 

173.             

If a water project has debt with government for example-hydrological study would you consider it for funding?

This funding cannot be used to pay debts but relevant studies such as EIA and hydrological surveys can be considered for funding.

174.             

Can construction of abattoirs be funded?

No. These are not owned by the community

175.             

Can putting up of greenhouses be funded by CDI?

176.             

Can construction of rural roads in Nyandarua district be funded?

Yes only if they are small rural roads that are not classified.

177.             

Can CDI fund projects on solid waste management?

Not as a stand-alone project. However, it may be considered as a cross-cutting component in mainstreaming environment, for example in a school or in a slum environmental sanitation project.

178.             

Can CDI fund provision of engine/pipes for water supply projects?

Yes as long as the project is cost effective and sustainable

179.             

Is planting of trees funded under CDI?

Yes. Planting of trees can be incorporated as a component within a project as a cross-cutting environmental management issue

180.             

181.             

Can CDI fund be used for alcoholic rehabilitation centre?

No. These are not part of CDI priority Sector areas

182.             

Can the CDI provide funds for building permanent shades in a market through CBOs?

This may be considered in some cases, where such a need is adequately supported

183.             

Yes, but in institutions and not individual homes. These are normally considered as part of targets for schools, health facilities etc

184.             

Can the application form be signed by any other officer other than the DDO?

The DDO should sign or, in their absence, the DDO will delegate to any other relevant Officer

185.             

How can farmers doing irrigation in Lokichogio benefit from the funding?

Seek advice from the district Agriculture Office

186.             

Can DDO recommend projects not in the District Development Plan (DPP)?

Yes. The specific project need not be indicated in the DDP, but should be in line with district development priorities

187.             

Do we apply after the submission deadline?

No. Application must be submitted before 9th June at 3 p.m.

188.             

How many copies of the application do we submit?

Three copies, i.e., the original and two copies.

189.             

Has CDI employed anybody from Marsabit county?

Employment at CDI is on professional merit through advertisement in the print media and is not based on district distribution of posts.

190.             

What is CDI Email address?

cdp@cdtfkenya.org

191.             

Does CDI consider hardware only or can software also be considered e.g. facility and training?

CDI can fund an application with both but not training alone as a project.

192.             

Is soap making plant from herbs acceptable for funding?

No as this is purely a profit making enterprise limited to individuals without benefit spreading to entire community.

193.             

Is there difference between CEF II and CDI concept applications?

Yes, the CEF II and CDI concept applications are for different Call for Proposals. The difference is mainly on thematic areas, objectives and funding levels of the projects.

194.             

How come only projects headed by prominent people are funded?

This is incorrect. CDI funds projects proposed by community groups and not individuals. CDI only considers the projects where there is community participation in the project cycle.

195.             

How is CDTF free from corruption in approving projects?

CDTF practices zero tolerance to corruption. The process of project selection is objective and fair to all. Besides, CDTF Board of Trustees, which gives final approval, is composed of respected and neutral members from Government and civil society organisations, who are of high integrity and impartial when making project appraisal decisions.

196.             

Are application forms available in Braile form for the blind?

197.             

Does CDI fund cattle dips rehabilitation and provision accaricides? 

Rehabilitation and initial supply of accaricides may qualify

198.             

Does is matter whether land where the project is operating is owned by the group or leased to be considered for funding?

It matters. Land must be owned or allocated and not leased, especially where permanent structures are to be constructed

199.             

What is the difference between project name and name of the group?

The group applying has its name. The proposed project also is known by a title that is not necessarily the same as that of the group.

200.             

Do farmers’ cooperatives fall under CBOs that can apply?

Yes e.g coffee cooperatives

201.             

Are Artificial Insemination (AI) services included in livestock breeding?

202.             

Can projects that benefit communities with many people with disabilities be considered as more beneficial?

Each project is considered against its own strength. Refer to the rating criteria in the guidelines

203.             

Can the time it takes before CDI starts for fund projects be shortened?

The CDI CfP is following an indicative timetable and shall endeavour to follow the timetable without undue delays but cannot guarantee reduction of the timings

204.             

Why is there a requirement for the projects to be endorsed by the DDOs? Is this not likely to introduce a bottleneck?

This is to ensure that the proposed projects are in line with the development plans of the districts and counties. It is not envisaged that this is going to be a bottleneck

205.             

Is budget reduction allowed at Full Proposal?

Yes the budget can be reduced but the variance allowed should not be beyond 30% of what was estimated at Concept Note Application

206.             

Does CDI offer capacity building?

CDI will not offer capacity building during the Concept Note Application process but this shall be done once a project is approved, contract signed and a project launch undertaken

207.             

Should cross-cutting issues be factored in the project budget?

208.             

Can CDI fund a railway crossing bridge at Emali?

The crossing would have to be justified. However, CDI will not fund such a crossing if it is on a major or classified road